Run the Needs Attention Report

The Needs Attention report lists every Served and Reportable student who is missing an APR outcome answer, or whose "yes" outcome has no supporting document. It covers your whole program in one sortable table. Find it under Reports, and pick the year with the Program Year selector at the top right.

The report covers one program year at a time. The Program Year selector lists every program year from your program's earliest student record through the current year, newest first, and any later year that already has records.

What Counts as Needing Attention

The report checks every student whose status is Served or Reportable in the selected program year. What it checks depends on your program type, because each program reports its own outcomes to the Department.

EOC

The report flags two kinds of gaps:

• Missing outcome fields (orange). Based on the student's educational status at entry, only the outcomes that apply to them are checked: Diploma / GED, FAFSA, Postsec. Application, Postsec. Enrollment, and Institution Type (checked only when enrollment is answered yes). A field is missing only if it has never been answered. "No" and "Unknown" both count as answers, so students you have documented honestly are not flagged.
• Missing evidence (red). An outcome is answered yes, but no document on the student's record is tagged as supporting that outcome. The red chips read Diploma/GED evidence, FAFSA evidence, College application evidence, and Enrollment evidence. To tag a document, set the objective it supports when you upload it. See Upload and Download Documents.

Two cases produce no orange chips, so know them before you treat an empty report as good news:

• The student's educational status at entry maps to no applicable outcomes, for example someone who was already a postsecondary student.
• The student has no educational status at entry recorded. With nothing to check against, no outcome field is required of them. They can still pick up a red evidence chip, but the orange check skips them entirely, so fill in that field first.

Upward Bound, UBMS, SSS, McNair and VUB

The report reads each student's record in your federal APR upload file, the same file Run Your APR downloads, and lists each end-of-year field that file has no answer for. Each chip is the field's name and number on the federal form, for example High School Graduation Status (#34). The Department's forms give every field a code for "not applicable" and one for "unknown", so a blank field always needs an answer. A field the file fills for you, such as a prior-year participant's not-applicable code, is never listed. A field the file can only report as Unknown because nothing is recorded is listed.

• Upward Bound and UBMS: the fields about the year's outcomes and postsecondary education (#26, #31 to #35, #38 to #46, #52, #53, #55 to #66). FAFSA Completed (#44) is checked only for a student whose High School Graduation Status (#34) is a diploma or an equivalency credential.
• SSS: fields #22 to #34.
• McNair: #22, #23, #27 and #32 to #34 for every student, and the graduate school fields (#35 to #47) once Bachelor's Degree (#27) is Yes.
• VUB: #25, #26 and #30 to #32 for every student; Academic Improvement on Standardized Test (#29) for a student who completed the program; and the postsecondary fields (#37 to #48) once the student has left the program. A #29 of 1 or 2 (the student took the pre and post tests) also needs a document tagged Academic Improvement on Standardized Test; the red chip reads Standardized test evidence.

Talent Search

The report checks the outcome the student's educational status at entry reports in Section IV:

• Middle school, grades 9 to 11 and the fourth year of a five-year dual enrollment program: Secondary School Persistence (Section IV.A).
• Seniors and the fifth year of a five-year dual enrollment program: High School Graduation Status (Section IV.B) and FAFSA Completion (Section II.K), and, for a regular diploma within the standard number of years, Postsecondary Enrollment (Section IV.C). A senior recorded as enrolled in postsecondary education also needs Institution Type (Section IV.D), on the profile's Program Outcomes panel; choosing Unknown Institution is an answer and clears it.
• Secondary school dropouts and other participants: Completed Secondary Education (Section IV.B10).
• A member of the Postsecondary Attainment cohort the year measures: Postsecondary Attainment (Section IV.E). A credential earned also needs a document tagged Postsecondary Attainment; the red chip reads Postsecondary attainment evidence.

A student appears if they have at least one gap.

Read the Report

Each row is one student: their name (linked to their profile), status, advisor, the specific missing items as orange and red chips, and a total. The table opens sorted by Advisor, with unassigned students last, so you can hand each advisor their share.

• Sort by clicking any column header. Click again to reverse the direction.
• Filter with the Missing Item chips above the table. Pick one item to see only the students missing that item; All Items clears the filter. The counter on the right shows how many of your flagged students match.
• Students with no assigned advisor show as *Unassigned*, which is often the first thing worth fixing.

Export to CSV

Download CSV, at the bottom of the table, exports what you see: the current filter and sort order carry into the file. Use it to give each advisor their share of the cleanup.

How It Relates to the Advisor Dashboard

Advisors see the same check on their dashboard in the Needs Attention card (on a phone, under Today), limited to the students assigned to them. Both use the same rules, so a student fixed in one drops off the other. The dashboard card always shows the current program year; this report shows the year you select. Assistants do not see the card. The Students page has the same check as a filter condition, Needs Attention, Is Yes, for any year, which you can combine with other conditions and then act on as a group. See Find and Filter Students.

Related: The APR Outcomes Audit

On EOC programs, the Reports page also has an APR Outcomes Audit. Other program types use this report instead. On EOC, the two overlap on purpose:

• APR Outcomes Audit checks for missing outcome fields only, and it also includes Active students, so it is the wider sweep. Use it mid-year to catch data gaps early, before students reach Served. It can filter by status and exports to CSV or PDF. See Run the APR Outcomes Audit.
• Needs Attention is the stricter pre-filing check: Served and Reportable students only, and it flags missing evidence as well as missing fields. Use it when you are closing out the year and getting ready to file.

Clearing a Flag

• Orange chip: open the student's profile and answer the outcome field. Any documented answer clears it, including "No" and "Unknown". Outside EOC, the chip names the field the federal form numbers, so answer that field on the profile.
• Red chip: upload the supporting document to the student's profile and set its objective, or, if the file is already there, choose the pencil (Edit) on it in Documents and set Supports Outcome. In EOC, tagging a document also answers that outcome as yes, so one tagged upload can clear an orange and a red chip together. It always writes the current program year, so fixing an earlier year still means editing that year's outcome fields on the profile. The Talent Search and VUB tags record only that the document is on file.

In EOC, answering every outcome question showing on the student's profile (which questions show depends on the student's educational status at entry) moves a Pending, Active or Served student to Reportable automatically. See Understand Student Statuses. Institution Type is not part of that promotion, so a Reportable student can still show an Institution Type chip here.

When the report shows All caught up, no Served or Reportable student in the year has a gap the report checks for. That is not the same as complete outcome data: in EOC the report skips outcome fields for students with no educational status at entry (see above), and in Talent Search a student with no educational status at entry has no Section IV outcome to check. Next, see Run Your APR.