Run the APR Outcomes Audit

The APR Outcomes Audit lists every student who is missing an answer to an APR Section IV outcome question: Diploma / GED, FAFSA, Postsec. Application, Postsec. Enrollment or Institution Type. It covers Active students as well as Served and Reportable ones, so it is the wider sweep. Use it during the year to catch gaps before students reach Served. To open it, go to Reports and choose the APR Outcomes Audit card.

Admins and observers can open it, and so can advisors and assistants granted Access Admin Pages on the Team tab in Settings.

This report is for EOC programs. It reads the EOC Section IV outcome fields. Talent Search, Upward Bound, UBMS, SSS, McNair and VUB record outcomes in the profile's APR Outcomes panel, which this report does not read, so the Reports page lists the card only for EOC programs, and opening the report's address in another program shows a note with a link to the APR. Use Run Your APR instead.

Pick the Program Year

Choose the year with the Program Year selector at the top right. It lists every program year from your program's earliest student record through the current year, newest first, and any later year that already has records. It opens on the current year.

Which Fields Count as Missing

Which outcome questions a student is checked on depends on their educational status at entry for that year, the same questions their profile asks for. For example:

• A 12th grader is checked on Diploma / GED, FAFSA, Postsec. Application and Postsec. Enrollment.
• A 9th, 10th or 11th grader is checked on Diploma / GED and Postsec. Enrollment.
• A high school or GED graduate is checked on FAFSA, Postsec. Application and Postsec. Enrollment.
• A current postsecondary student is checked on none, so they never appear.

Institution Type is checked only when Postsec. Enrollment is answered Yes.

A field is missing only when it has never been answered. No and Unknown both count as answers. A student with no educational status at entry recorded is not checked at all, so fill in that field first.

Read the Report

The Status chips above the table choose which students it covers: Active, Served and Reportable, all on when the page opens. Choose a chip to turn it off or back on. The counter at the right shows how many students have a gap out of all the students with the statuses you chose, for example 12 / 40 students missing outcome documentation.

Each row is one student, with their name (linked to their profile), Status, Assigned Advisor, Ed. Status at Entry and the Missing Fields as red chips. The table opens with the most missing fields first. Choose a column header to sort by it, and choose it again to reverse the order.

When no student with the chosen statuses has a gap, the report shows All records complete.

Download the List

Download CSV and Download PDF, at the bottom of the table, save the rows you see, in the order you see them. The CSV adds a count of missing fields for each student. Each download is recorded in the Audit Log. See See Who Changed What.

Fill the Gaps

Open the student's profile and answer the missing outcome questions for that year. Any answer clears the field, including No and Unknown. Answering every outcome question that applies moves a Pending, Active or Served student to Reportable automatically. See Understand Student Statuses.

Before you file, also run the Needs Attention report. It covers only Served and Reportable students, and it also flags a Yes outcome with no supporting document. See Run the Needs Attention Report.